Oibase
Scheduling for social welfare and shelters
Employees and volunteers in one schedule. Shelters staffed day and night, VOGs tracked and sickness absence handled on time.
Schedule your volunteers too, at no cost to you
Volunteers get the app, see their shifts and swap them themselves, just like your employees. You only pay for those on payroll. If you pay a volunteer allowance, Oibase keeps an eye on the limits of the Belastingdienst (Dutch Tax Authority) for you.
Sound familiar?
Then it is time to do things differently.
Volunteers managed through lists and chat groups
Who is coming on Tuesday evening? In Oibase, volunteers are in the same schedule as your employees, with the app on their own phone.
Shelters that must be staffed day and night
Night shifts and sleeping shifts, weekends and public holidays. Colleagues pick up open shifts themselves, and you see right away where a gap remains.
Keeping track of VOGs and training
VOG, BHV, dealing with aggression: per person you see what is in place and what is about to expire. If something has expired, Oibase no longer schedules that person.
Your support workers and volunteers see their shifts and sleeping shifts
Day, evening and sleeping shifts in one schedule, with your volunteers included. Everyone sees their own shifts in the app and swapping works without phoning around.
- Works on any phone, no app store needed: add Oibase to your home screen
- Notification on your phone as soon as your schedule changes
- Hours are passed on to the timesheet automatically
What Oibase does for you
Schedule, volunteers, leave, sickness absence and hours in one place. No separate systems.
Volunteers free
Simply in the schedule and in the app, without a payslip and without cost.
Volunteer allowance monitored
Per month and per year, with a warning when you exceed the limits of the Belastingdienst (Dutch Tax Authority).
Sickness absence handled on time
The deadlines of the Wet verbetering poortwachter (Dutch Gatekeeper Improvement Act) per sick report, with an email reminder.
Onboarding with one link
New colleagues and volunteers fill in their own details and upload their VOG and diplomas.
Open shifts and swaps
Swap via the app, with firm rules. Your schedule is always up to date.
Hours per location or project
Monthly overview per location, project or neighbourhood. For accountability to the municipality or funder.
Certificates at a glance
Per person you see which documents are in place and when they expire. For social welfare and shelters these are already set up:
Your cao and allowances
By default the cao Sociaal Werk is on your contracts. If you work under the cao Gehandicaptenzorg, GGZ, Jeugdzorg or your own cao, you choose it under Settings. You set up the allowances for evenings, nights and weekends once.
Honest pricing
A fixed amount plus a small amount per employee. Prices for Ireland, excluding VAT. Paying annually gives a 10% discount. Prices differ per country: see the prices for your country →
Payslips (Premium and Enterprise): € 1.73 per payslip sent. Prices are indexed every year on 1 January. You pay by invoice.
Basic
Schedule, leave, login per employee, clocking in and out
Premium · most popular
Everything in Basic plus allowances, timesheets, invoices, payslips, swaps and open shifts
Enterprise
Everything in Premium plus digital contracts and a dedicated account manager
Frequently asked questions
Do volunteers count towards the price?
No. Volunteers are free in Oibase. You only pay for employees on payroll. Volunteers still get the app and appear in the schedule.
What about the volunteer allowance?
If you pay an hourly allowance, Oibase calculates per month and per year what each volunteer receives and warns you when you exceed the limits set by the Belastingdienst (Dutch Tax Authority). In 2026 that is a maximum of € 5.75 per hour (under 21: € 3.40), € 220 per month and € 2,200 per year.
Does it work for shelters staffed day and night?
Yes. You set up your own shifts, including night shifts and sleeping shifts, and Oibase monitors the Dutch Working Hours Act (Arbeidstijdenwet) for employees on payroll. Colleagues pick up open shifts themselves in the app.
Which collective agreement (cao) is on the contracts?
By default the cao Sociaal Werk. If you work under the cao Gehandicaptenzorg, GGZ, Jeugdzorg or your own cao, you choose it under Settings.
Does Oibase hold client data?
No. You schedule per location or project, not per person you support. Client reports and files belong in your own client system.
📘 More about the rules: Scheduling in social welfare and shelters: cao Sociaal Werk and volunteers (in Dutch)
Never again puzzle over the schedule in the evening
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